Going back to the mid-1990s, every solution we developed for our clients has had a slide library. It’s the foundation of presentation strategy. Whether your build one or buy one, a slide library becomes the catalyst for changing files from one-and-done to enterprise assets.
A slide library is a critical component of presentation management because it makes files really easy to reuse. It makes them active. Your employees don’t want to just grab a whole presentation and use it as is – rarely does an entire presentation used in one setting fit another time and place. Employees instead need a library of finely crafted, approved slides that they can draw from to create their own presentations for their own situations. In a slide library, your files are broken down into their elements. A PowerPoint deck will show all of the slides separately within that file. So you can pick and choose the slides you want. A video will appear already formatted as a slide, ready to play. The system will show a Word doc or PDF in its entirety, but with each page broken down, so again you can pick and choose which pages you need.
Now, you’re probably thinking, I can already do that in PowerPoint and Word -- just highlight what I want and copy and paste into my new file. So what do I need a slide library for?
First, with a slide library all files are formatted and ready to present. You can review all the slides, files, pages, videos, etc. with one click. It lets you preview all files side by side, or toggle easily from one to the other, and then another, without a big mess of 20 open documents cluttering up your desktop screen. So you can find exactly what you are looking for.
Second, once you’ve found what you’re looking for, a slide library has functionality to let you select content efficiently, with drag-and-drop or one-click to select individual slides, videos, etc. into your new presentation. This is much more efficient than scrolling through a bunch of open files on your desktop. You can see it, move it, drag-and-drop it, put it in a specific order, and save it.
Presentation management breaks the larger files down into pieces, so users can access the pieces that they need to customize their new presentation.