Tags and Search

Creating hierarchies and organizing your content isn’t the only reason presentation management makes it easy for employees to track down the content they’re looking for.

Thanks to tagging and search functionality, users can type in the keywords they’re looking for and find the content they need.

• Creating tags is easy. When determining which tags to create and which pieces of content to assign them to, first consider the search function: For PowerPoint files, the system will search terms in the file name, title, text boxes and speaker notes.
• For all other file types, presentation management systems will search file names. You don’t need to tag items that will show up naturally in searches. It’s redundant and adds clutter to your site, and you don’t want that.

For example, if the word blue exists in the body copy of a PowerPoint file, then you do no need to add a blue tag to that file or slide.

For the best results, use tags sparingly when you want to expand the reach of a particular slide or file. And you’ll want to use tags for other file types (e.g., WordTM documents, videos, ExcelTM spreadsheets and PDFs) where the system does not search into the file.