Grouping and Permissions

Presentation management allows you to make sure that only the right people can access relevant content and assets.

Best-in-class presentation management systems enable companies to ensure that their data remains secure and that their slides and other files stay compliant.

To this end, presentation management provides security on two different levels: content and function. Companies can control which users have access to which files and what content. This provides two major benefits:

Companies can rest assured knowing that sensitive materials can only be accessed by those who have permission to access them.

It becomes easier for users to find the content they need because they won’t have to weed through an endless amount of files that don’t have any relevance to the particular task at hand.

For example, imagine someone is giving a presentation in the healthcare industry. Each presenter of a drug is pre-certified to present information about that drug to a specific audience.

A strong presentation management solution will filter the approved content to the right speaker—making their job that much easier. All an administrator has to do is check a permissions box to grant that access. Getting your content management house in order starts with presentation management. Companies can control what users are allowed to do with specific pieces of content. Are they allowed to download the files? Can they edit files or just download locked files? Can they contribute files or access reports? Are they allowed to share files outside of your organization?

Not only does this functionality ensure that sensitive materials are protected and unalterable, it also takes the onus off the end user for accidentally sharing a proprietary file with an external party. They simply won’t be able to.

Simply put, grouping and permissions give you complete control over all of your content.

You won’t have to worry about files being changed without proper authorizations. And you won’t have to worry about folks outside your organization gaining access to your content—unless you give it to them explicitly.