Make it Easy to Find Content with Search and Tagging Features

Presentation management makes it easier to find content because of extensive search options. Assets can be found using file name, text, and tagged keywords that employees can search for.

Because everyone has their own thought process, even the most organized libraries can fail.

There’s an easy fix: include a keyword search feature so users have a fast and easy way to find that one amazing slide amongst thousands. Simply type in the word you’re looking for and, voila, the content appears.

Imagine a 10-year-old boy asks his mom where his favorite T-shirt is. The mom tells him it’s in his room. But the boy is in the room—and yells back downstairs that he can’t see it. He’s looking at the floor—where he puts all of his clothes—but the shirt is not there. The mom yells back upstairs that the shirt is folded in a dresser drawer. Because that’s where moms tend to put clothes: in drawers. In the same room of the same house, the mom and the boy look in different places for the same clothes because of their perceptions and experiences. The same holds true in the world of content. Someone in sales is going to look for content in a different place than someone in marketing.

Everybody works differently and stores things in different places—such is life.

The good news is there’s an answer to this problem: organic search.

Presentation management solutions automatically index text every time it’s uploaded. So, if terms occur naturally on slides or in file titles, there is no need to tag them.

Tags become an additional way for users to find a slide or file. As a result, both the mom (a marketing director) and the son (a sales person) can find the same slide via simple searches—regardless of where it’s stored.