Shufflrr

Visualized Content

Presentation management gives users the ability to see the entire story, in the form of a presentation, in one place and from different perspectives thanks to visualization features that allow users to preview slides and files as thumbnails.

If you can’t see a file or slide, then you can’t determine whether it’s right or wrong for your particular presentation. On the other hand, when you’re able to see this content, it’s easy to know that the content you need is both right and ready.

Furthermore, no one thinks linearly. Because of this, it’s critical for presentation management systems to provide a visualization of files that enables users to toggle from one slide to a file to search and then back again.

In other words, presentation management solutions need to be nimble—just like our thought processes.

Best-in-class presentation management systems give you the ability to review files with minimal effort and to search within the content of a file to find what you’re looking for. For example, you can zoom in on slide 37 of an 80-slide deck or page 34 of a bulky PDF—which makes it easier for you to find what you’re looking for. The way your system visualizes content—and how helpful that visualization is to each of your employees—directly affects how productive your team will be.

The best presentation management systems provide several options for visualization, including:

  • The ability to preview in multiple sizes for different screens (e.g., a smaller preview for a mobile device)
  • The option to review one slide at a time or many slides at a time, depending on your specific needs
  • The ability to preview slides within the context of their parent presentation or other similar slides

Recall the mom-son example in the previous chapter. While the son thinks his shirt is on the floor, his mother thinks it’s in his dresser.

Similarly, everyone has a different approach to work. In this light, presentation management systems need to have options that appeal to all users across the enterprise.

Visualization gives every user, regardless of how they think, the ability to easily repurpose assets – whether that’s reorganizing slides, inserting videos or adding ExcelTM charts.

Thanks to visualization, it’s simple for users to review their newly created files before they present them to their clients or colleagues – reducing the likelihood errors will occur.