Employees spend a lot of time creating presentations that only end up being used a handful of times. With a presentation management strategy in place, companies can get the most out of each slideshow their teams create—enjoying better business outcomes along the way.
Anyone who’s ever worked at a large organization—or, to be fair, even a smaller one—knows how difficult it can be to track down the right slideshow on the company’s network. In most cases, everyone kind of stores their presentations wherever they feel. Sifting through folder after folder to try to find the most recent slideshow seems harder than finding a needle in a haystack.
Employees spend so much time creating presentations. Without a presentation management strategy in place, the bulk of these slideshows—even the most powerful ones—might only be used a handful of times, or even less.
This is a major problem. Not only does it cost organizations a lot of time and money, it also prevents them from using their most persuasive assets. After all, if they can’t find the file or slide, they can’t use it in their meetings.
The good news is that by implementing a presentation management solution, organizations can get granular insight into their slide libraries. This enables them to enjoy better business outcomes, prevent double work and get a higher return on their employee’s efforts as the best presentations are used every time.
How presentation management extends the shelf life of your slideshows
Thanks to presentation management systems, organizations can climb out of PowerPoint hell and get more out of their best slideshows. That’s because these modern tools are packed with features that make it easy to not only track down the presentation you’re looking for, but also determine which assets are the most popular. Some of those features include:
- A central location of decks and slides. Despite the promise of the cloud, most organizations still don’t have a central cloud-based repository for their PowerPoint slide library. When slides aren’t stored in a single place, it’s much harder to share, update and reuse presentations—and monitor them for consistency and compliant messaging. With a strong presentation management solution in place, organizations enjoy a centralized repository that contains all of their decks.
- Active files. Presentation management enables organizations to make their slideshows active, i.e., visual, searchable, accessible and reusable. This allows employees to easily locate the presentations they’re looking for. Compare that to dormant files, which rest somewhere on your network—the exact location unbeknownst to most.
- Slide libraries. Most presentations are “one-and-dones”—created, used once and then sent to the digital dustbin for eternity. With presentation management, organizations benefit from an intuitively searchable slide library that makes it easy for employees to locate individual slides and build their own presentations from a collection of finely crafted approved slides. Larger files are broken down into pieces, and employees can drag-and-drop slides to create new presentations.
- File visualization. Presentation management gives organizations a preview into every slide in every deck. Employees no longer have to open 20 PowerPoint presentations to find the few slides they’re looking for. Instead, they can quickly scroll through the library, read the slides and select the ones they need.
- Content reuse. Thanks to presentation management, employees can easily create new presentations from existing content. For example, someone might take two slides from Presentation A, three slides from Presentation B and eight slides from Presentation C, stitch them all together, and build an awesome presentation. What’s more, presentation management makes it easy to share PowerPoint slides with external business partners and clients. Each slide becomes its own enterprise asset, able to be repurposed for different needs.
- Content utilization rates. Presentation management makes it easy to see which decks are the most popular across the organization. Employees can immediately tell which slides they should use to build unique presentations based on how often they’re used by other folks in the company. On the flipside, it’s also easy to tell which slides aren’t being used. Content managers can delete decks that are never used to make the slide library even easier to search.
To learn more about how presentation management can help you extend the shelf life of your slideshows and otherwise transform your organization, check out our new eBook: Presentation Management: The New Strategy for Enterprise Content.